Loreal Internships 2022 – Administrative Asst

Job Description:

Responsible for supporting two VPs within our Industrial Quality Department of the Operations division in L’Oreal USA. The Administrative Assistant will provide a wide variety of administrative duties; sometimes those that are non-routine and confidential in nature; requires a general understanding of organization policies and practices; draws upon precedent to determine course of action; works under general supervision.

Job Responsibilities:

• Open and manage purchase orders, as needed
• Arrange and coordinate travel schedules and reservations
• Coordinate and manage the VP of Quality and VP, Pilot calendars and schedule appointments and meetings; be cognizant of maintaining a manageable meeting load; confer with VPs on a daily basis to ensure calendar is manageable and up-to-date
• Arrange meetings rooms (in person and virtually via MS Teams)
• Send meeting and reminder notices and confirm attendance of invitees; reserve appropriate meeting space, catering, seating, supplies, and equipment
• Build agendas, ensure proper flow in monthly team meeting and bi-monthly division meeting; prepare and type correspondence, ensure correct spelling and grammar usage
• Provide cross functional support as needed for direct team of 6+ under VP
• Reconcile and prepare accurate, timely expense reports following the Company travel and expense policy for both VPs and occasionally during travel heavy periods for customer facing executives.
• Plans and organizes functional meetings/summits, as necessary, adhering to financial guidelines.
• Ad-Hoc organization/compilation of data and communications as requested by VPs for internal and external stakeholders.
• Process monthly/quarterly events lists, division supply orders, product orders SHOP, delegate for multiple system approval processes on behalf of VPs
• Communication liaison for the Quality Department in regards to event updates and general information; responsible for coordinating key department employment engagement activities with partnership of local HR.

Job Requirements:

• Able to handle confidential, sensitive information and prioritize independently- self and manager
• 5+ yrs previous administrative experience supporting an executive role
• Strong and effective communication using multiple platforms
• Event project planning experience preferred
• Proficient with MS Office, Outlook and MS Teams. Advanced Excel and Powerpoint skills are a plus

Job Details:

Company: L’Oréal

Vacancy Type:  Full Time

Job Location: Clark, NJ, US

Application Deadline: N/A

Apply Here

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