Friday , September 29 2023

Loreal Internships 2022 – Administrative Asst

Website L'Oréal

Job Description:

Responsible for supporting two VPs within our Industrial Quality Department of the Operations division in L’Oreal USA. The Administrative Assistant will provide a wide variety of administrative duties; sometimes those that are non-routine and confidential in nature; requires a general understanding of organization policies and practices; draws upon precedent to determine course of action; works under general supervision.

Job Responsibilities:

  • Open and manage purchase orders, as needed
  • Arrange and coordinate travel schedules and reservations
  • Coordinate and manage the VP of Quality and VP, Pilot calendars and schedule appointments and meetings; be cognizant of maintaining a manageable meeting load; confer with VPs on a daily basis to ensure calendar is manageable and up-to-date
  • Arrange meetings rooms (in person and virtually via MS Teams)
  • Send meeting and reminder notices and confirm attendance of invitees; reserve appropriate meeting space, catering, seating, supplies, and equipment
  • Build agendas, ensure proper flow in monthly team meeting and bi-monthly division meeting; prepare and type correspondence, ensure correct spelling and grammar usage
  • Provide cross functional support as needed for direct team of 6+ under VP
  • Reconcile and prepare accurate, timely expense reports following the Company travel and expense policy for both VPs and occasionally during travel heavy periods for customer facing executives.
  • Plans and organizes functional meetings/summits, as necessary, adhering to financial guidelines.
  • Ad-Hoc organization/compilation of data and communications as requested by VPs for internal and external stakeholders.
  • Process monthly/quarterly events lists, division supply orders, product orders SHOP, delegate for multiple system approval processes on behalf of VPs
  • Communication liaison for the Quality Department in regards to event updates and general information; responsible for coordinating key department employment engagement activities with partnership of local HR.

Job Requirements:

  • Able to handle confidential, sensitive information and prioritize independently- self and manager
  • 5+ yrs previous administrative experience supporting an executive role
  • Strong and effective communication using multiple platforms
  • Event project planning experience preferred
  • Proficient with MS Office, Outlook and MS Teams. Advanced Excel and Powerpoint skills are a plus

Job Details:

Company: L’Oréal

Vacancy Type:  Full Time

Job Location: Clark, NJ, US

Application Deadline: N/A

Apply Here